A new week comes with different tasks and different challenges, different from the past week. It takes a lot of work to ensure that you have a productive week. When you’re distracted at work, it takes extra effort to be able to refocus. With the increase in online distractions, there is a need to know things to do to stay focused all through the day and the entire week.
1. Plan your week ahead
Planning is the root of everything you need to do. You should take a lot of time in planning ahead, it helps to reduce the time you need to actually work out the plans. You can plan the next week on Friday evening before leaving the office. This helps to keep your weekend free. If Friday isn’t possible, you can do it on Sunday evening, and be ready to kick off on Monday.
2. Prioritize your plans
You have a lot to achieve during the day and the week, but it is essential that you know what needs to be done first. You can have a long to-do-list and still have a productive week, planning is all that matters. Getting Things Done (GTD) is a method that helps you to prioritize your plans. It helps you to focus on the meaningful tasks first, before the less important ones.
3. Avoid multitasking
Having a lot of things to do isn’t dangerous and bad after all, but multitasking is. You may think you can achieve a lot of things at the same time, but most of the time, you end up not actually doing anything. Once you have your plans laid out in order of priority using GTD, you can start doing each of them and focus on one per time. However, It’s not possible to totally eliminate multitasking in your daily affairs, but you can deliberately refuse to engage with it.
4. Learn to say ‘no’
You do not necessarily have to do everything because it can be done. Be cautious of your goals. Before you write that thing on your to-do-list for the week, take a deep breath and think. You need to be able to say no to certain things and focus more on the important ones.
5. Review your weekly progress
At the end of each week, reflect on the progress made. Don’t just tick those plans as done, make sure to write them down as progress. Ask yourself if the things you achieved during the week were worth one full week, could you have done things better? Learn from the mistakes and improve on them for the next week. It helps to keep you on track.
6. Focus on the results, not the process
If there are no results, it is hard to say if the tasks were achieved or not. Results help to justify the processes. It is easier to announce progress when you have results to show. When you are able to lay out the results accomplished, it is easier to move on to the next plan.
7. Share your plans with your team
If you work in a team environment, be sure to always explain to others why you decided to do one thing in a particular way, or why you chose the resources for them. When plans are achieved, share it with them, and when challenges come up, share it with them as well. It helps to keep the whole team on track and on the same page. You can use e-mail or google docs to achieve this.
8. Don’t overload your team with too much tasks or information
Most people do not like to be disturbed when doing their works, once interrupted, it can be annoying and be a waste of time. If it is not necessary, avoid interrupting people with emails or messages.
9. Divide the works into segments
If you have different responsibilities to handle, you can divide your week into five days of different work areas. And make sure to stick to the schedule every week. Communicate each days focus to your team members as well.